RULES AND REGULATIONS [PDF]
Only after you have read, understood, and accepted the RULES AND REGULATIONS you can continue the registration.
Application Contract [PDF]
Form T3: Stand Plan [PDF]
COST OF PARTICIPATION IN THE EXHIBITION:
Indoor Equipped Stand
(for the space more 12 m² – 1 table, 2 chairs, 1 spot-light, waste basket)
€ 160.00 / m²
Indoor space only
Includes: space only without carpet and walls, aisle cleaning, pavilion security
€ 135.00 / m²
Outdoor space only
Includes: space only, security
€ 70.00 / m²
Compulsory registration fee
1. Depending on your stand type and placement in the hall, the following surcharges apply:
· inline booth (opening onto alley): no surcharge;
· corner (opening onto 2 alleys): 10% on base rate;
· “peninsular” (opening onto 3 alleys): 15% on base rate;
· “island” (opening onto 4 alleys): 20% on base rate;
· “double floor” (in accordance with Organizers): 30% on base rate and excluding construction costs and stand elements;
· location in the most prestigious or central place: 10% on base rate.
2. Compulsory registration fee includes catalogue listing in official exhibition catalogue (max. 60 words in English and Ukrainian).
3. Insurance - compulsory exhibition insurance and civil liability
STAND HOLDER CATALOGUE ENTRY & COMPANY DESCRIPTION
The advertising description of the exhibitor in the official catalogue is the 60-word text, not counting the requisite elements of the company in English and your company’s LOGO. This text information must be sent by e-mail to email@example.com or delivered to the office of PRIMUS Ukraine (Geroev Stalingrada avenue 6-b, Kyiv, Ukraine).
The material should be composed as follows:
- Company name;
- Post address (+ the index);
- Tel.: (+ the code);
- Fax: (+ the code);
- The text information.
CATALOGUE ADVERTISEMENT ENTRY
Advertisement models should be provided to PRIMUS Ukraine’s office (Geroev Stalingrada avenue 6-b, Kyiv, Ukraine) on CD-R, CD-RW or ZIP (100 МВ) disks in the TIFF-format, 300 dpi for PC.
Dimensions of models are shown below (overall + 2.5 mm). 1 colour page/black-and-white page: 215 mm х 275 mm; ½ of colour page/black-and-white page: 215 mm х 137,5 mm. Please note: placement of advertisements on the second and third pages of the catalogue cover increases the cost by 30%, and on the fourth page by 60%. If the catalogue has two covers, this extra charge is also valid for pages of the second cover (on the first page of the second cover the mark-up is 60%).
ORDERS FOR ADDITIONAL TECHNICAL FACILITIES & SERVICES
Your stand plan*
*Equipped exhibition area
The area is assembled according to individual stand plans and any additional technical facilities and services.The plan of your stand and orders for extra equipment should be sent to the Organizers’ technical department above at least 1 month before the opening day of the exhibition.The “Octanorm” or other similar stand system, made of mild aluminum with white milk-colored laminated panels will be used to construct stands. Each wall panel is 250 cm in height and about 100 cm wide (including top and bottom rods). The visible size of the wall panel is approximately 95 х 235 cm. The height of the frieze panel is 30 sm.Wall and fascia panels, as well as other additional parts of stand constructions, should be returned after the exhibition in the original undamaged condition. All equipment should be cleaned of oracle, ribbon, glue, tape, etc.
*Unequipped exhibition area
The stand drawing indicating all dimensions including height should be submitted to the Organizers’ technical department for approval at least 2 months prior to the beginning of assembly. Connection points for any ordered power supplies, water supplies, telephone lines etc. should be clearly indicated on the drawings.The organizers do not supply fascia panels and do not assemble fascia panels on the stands of exhibitors who order unequipped space.The Exhibitor and / or a company-developer of your stand places the Exhibitor’s name and stand number on fascia panels made by him or on any other part of the stand.Connection of any ordered power supply cables and connections and structures of independently developed stand is performed only with test and measurement statements of wiring insulation resistance completed in accordance with the rules for supplying power Installations by the Organization duly licensed for this purpose.
*Outdoor exhibition space (Space Only)
Please note that outdoor exhibition spaces are not equipped with any shed or shelter in case of bad weather. That’s why we strongly recommend you to prepare and install your tents beforehand.In ordering outdoor exhibition space it is very important to consider bringing necessary furniture, and advertising exhibition structures and elements (stands for price lists and exhibits, panels with logos and your company names, etc).
*Additional facilities, office equipment and furniture
Additional furniture, kitchen equipment, lighting etc. can be ordered by registration.Attention! The Organizers reserve the right not to except your order if it has been sent after the deadline or the ordered equipment is not available.Exhibitors can bring their own furniture, office appliances and other necessary equipment.
*Design and construction of exclusive stands
For your convenience and efficiency we strongly recommend ordering design and construction of exclusive stands from organizers of the exhibition. Questions related to these issues should be discussed with our Ukrainian office:
6-"Be" Gerojiv Stalingradu Ave
04210, Kyiv (Kiev), Ukraine
Tel: +380 44 537 6999
Fax: +380 44 537 6996
Contact Name: Vladimir Kuznetzov
Note: If the participant chooses to develop and construct the exclusive stand himself, or uses a 3rd party contractor, the participant or contractor MUST receive official accreditation to get the right to perform works at the exhibition center. More details are available in the participant’s manual.
*Power supply for stands of all types
Plug socket installation to equipped and unequipped spaces, as well as to outdoor areas, is not included in the exhibition site costs.You can order the installation of plug sockets on equipped stands, as well as an electrical power supply with plug socket installation (or if necessary with installation of a switch board) and additional kWs on unequipped areas and outdoor spaces online. The standard plug socket is up to 1 kW. If your total power consumption is more than 1 kW, you should indicate, order, and pay for additional kilowatts (kWs) in advance.If you need a high-powered electrical connection, you should order it and pay for it in advance. If your power consumption exceeds 2 kW and more, it is required to order the installation of several plug sockets. At a power consumption more than 5 kW the system will offer you to install a switchboard and cable to the power source.So ordering the power supply please indicate:
• necessary quantity of connection points;
• electricity parameters (220V or 380V);
• total power consumption (kW).
*Water supply and drainage
Services for water-supply connections, installation of a sink and a boiler at your stand can be provided subject to the availability of technical resources. Each such order must be coordinated first with the Organizers.
Package & boxes storage
There are storage rooms in the exhibition center that you can order for your packages and boxes for the exhibition period.
All Exhibitors should strictly follow the fire safety rules. The presence of fire extinguishers at the Exhibitor’s stand is compulsory if highly inflammable materials are present.
Each morning before the exposition opening, aisles between stands are cleaned. All refuse left in plastic bags, waste baskets or boxes near your stand on the previous day will be also removed. You can order individual cleaning of your stand.Exhibition sites should be left clean after the exhibition. Expenses for cleaning of abandoned refuse are the responsibility of Exhibitors.
If you order additional personnel in any way other than through the Organizers, make sure that all employees of your company working at the stand have their badges and passes. Please note that your own security will not be allowed on the exhibition center premises at night.
Ordered services should be paid promptly after ordering.
Late orders. Orders placed during assembly
Orders placed during assembly are subject to a 100% surcharge and will be carried out only upon receipt of:
• payment of the invoice issued by the Organizers,
• or the deposit. Please note that in this case the required equipment may be unavailable and some services may remain undelivered.
REGISTRATION OF PARTICIPATION
BOOKING STANDS BY SENDING THE SPACE APPLICATION CONTRACT PER FAX OR MAIL
If you decide to register your participation, choose the space application contract below, fill it in on your PC, print it and send it to the organizers by fax to confirm your participation in the exhibition.
Note: this way of your registering your participation does not secure automatic selection of the stand in the exhibition hall and its priority booking. To fill in the application contract on your PC you need Acrobat Reader 7.0. Complete the blank form by neatly and plainly printing and filling in by hand, using capital letters so all text can be accurately identified and used for computer registration and entry in the preliminary list for the official exhibition catalogue.You can view information about the exhibition through the “Details” link at the top of this page. It is summarized briefly as an information letter that can be printed for your own use.
Application Contract [PDF]
Please send the signed and stamped space application contracts to the organizers by any fax indicated in the application or by post. Please note, RULES AND REGULATIONS [PDF] form part of the contract, and you must read, understand, accept, sign and send them along with the application contract.
Additional Technical Facilities & Services Forms T1 and T2 [PDF]
Furniture rent, electric appliances, telephones, water supply, stand constructions, inscriptions, rent of dishes, guarding & cleaning of stands, custom procedures, interpreters, hotel booking, direct mailing.
Stand Plan Form T3 [PDF]
Please draw on the plan your stand with its allocation of furniture and additional equipment and electrical appliances to scale using symbols.To complete the application contract on your PC you need Acrobat Reader.
FORMS SUBMISSION DEADLINES:
Building plans for equipped stands and unequipped spaces should be presented to the organizers by 04.09.2016. Plans for equipment placement and electric supply connections in open outdoor exhibition spaces should be presented to the organizers by 04.09.2016. Order forms for extra services should be sent to the Organizers by 04.09.2016. After receiving your application contract the organizers will contact you to send your invoice, participant’s manual (by post or e-mail), as well as bookkeeping documents.
PARTICIPATION IN ABSENTIA
You can also take part in the exhibition in absentia. In this case you have to pay this service and leave your materials (brochures, advertising products, etc) at the organizers’ stand. To register in absentia you have to fill in the application contract without indicating the stand space. In the margin please make the note “Participation in Absentia” and send to the organizers by any fax indicated in the application contract or per post.
If you want to be a sponsor of the exhibition please become acquainted with the sponsor packages – all conditions and prices are stated there in detail.
CUSTOMS-AND-SHIPPING SERVICES AND CARGO DELIVERY TO YOUR STAND
SCHENKER Deutschland AG Company is the exhibition’s official on-site freight forwarding and handling contractor. We advise exhibitors to inform their transport agents that SCHENKER Deutschland AG Company has the sole rights to on-site handling for this exhibition regardless of the exhibitor’s transport agents. According to customs laws, exhibition freight coming to Ukraine should have preliminary declarations (“P\P”, “A\D”, “P\D”) for crossing the border, and a declaration of completion of all customs clearance procedures (IM-31, IM-40) documented upon arrival of the freight at Kiev.Please note that an individual invoice is drawn for goods used during the exhibition with the import regime indicated as: “For Final import.” For these goods an individual customs declaration is prepared.Goods not used during the exhibition but returnable upon closing of the exhibition shall be covered by an invoice with the import regime indicated as: “Re-Export.” This is needed to prepare customs declarations in which goods will be specified as temporarily imported.After the exhibition, all goods specified as temporarily imported shall be re-exported or forwarded to the Ukrainian company according to any sales contracts.
SK Expo Company is the exhibition‘s official forwarder for Ukrainian companies and for foreign exhibitors transporting their freight on their own account. Please contact the official forwarder for all matters related to forwarding services and customs clearance of your freights, on-loading/off-loading of cargoes on the exhibition site and current tariffs:
SK Expo Company
off. # 4, 24, Saperno-Slobodskaya str.,
Kiev, Ukraine, 03041
tеl./fax: +380 (44) 374-94-97
tel./fax: +380 (44) 374-94-98
Contact person – Mr. Yuriy Korzhenko
The official forwarder for foreign exhibitors is SCHENKER Deutschland AG Company:
Schenker Deutschland AG Messen & Spezialverkehre,
Großenbaumer Weg 8, 40472 Düsseldorf
Tel.: + 49 0211 / 650459-22;
Fax: + 49 0211 / 454 2410
Contact person: Mr. Rainer Erkelenz
For freight forwarding direct to Kiev you should indicate in the accompanying forms in the column “RECIEPIENT’S ADDRESS”:
• address of the OFFICIAL FORWARDER,
• or the address of your PARTNER / REPRESENTATIVE in Ukraine.
“PRIMUS UKRAINE” HAS NO ACCREDITATION AT CUSTOMS AND CANNOT BE A RECIPIENT OF ANY EXHIBITION CARGOES OR FREIGHTS.
In order to avoid problems or delays in delivery, all shipments have to be confirmed with the SCHENKER Deutschland AG representative office in your country or directly with the SCHENKER Deutschland AG Head office as early as possible. If, at the end of the exhibition, items are not accounted for either by return transport or appropriate import customs clearance, the exhibitor is responsible for any duties, VAT and luxury taxes that may be imposed by customs authorities.
We would like to inform you that our partners for all matters related to travel, hotel and visa arrangements are more than happy to help you.
Tourist Company “DVA CHEMODANA”
01033 Kiev, Tarasovskaya St. 38
Tel:+38 (044) 289 3878; Fax: +38 (044) 289 5878
Contact Name: Svetlana Kashuba
Note: to visit exhibitions conducted in Ukraine an entrance visa is not necessary for citizens of the United States of America, Canada, Japan, EU-states, Switzerland, Lichtenstein, Andorra, Vatican, Iceland, Monaco, Norway, and the republics of San Marino if their duration of stay does not exceed 90 days. If you need additional information about visa arrangements in Ukraine you can visit the official web-site of the Ministry of Foreign Affairs of Ukraine.
HOTELS IN KIEV
For information regarding hotels in Kiev, please see For Visitors section.
BOOKING OF PARKING PLACES:
Parking is available in specially assigned and guarded spaces for a price of 20 Euro per day. Please contact the organizers at firstname.lastname@example.org to order your parking places.
Note: the number of parking places is limited.
Tuesday 11:00 - 17:30