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RULES AND REGULATIONS:
RULES AND REGULATIONS [PDF] Only after youhave read, understand, and accepted the RULES AND REGULATIONS you can continuethe registration. Application Contract [PDF] Please note that the application document does not save entered data. To save the data, you must print the document. PRIMUS: HORECA 2011 Information letter / Brochure [PDF] Forms T1 and T2 [PDF] Form T3 [PDF] NEW: To better serve you we have created a visual guide to all equipment and services we offer. It is availiable here [PDF] (5 Mb) COST OF PARTICIPATION IN THEEXHIBITION:
NOTES: 1. Depending on yourstand type and placement in the hall, the following surcharges apply: · inline booth (opening onto alley): no surcharge; · corner (opening onto 2 alleys): 10% on base rate; · “peninsular” (opening onto 3 alleys): 15% on base rate; · “island” (opening onto 4 alleys): 20% on base rate; · “double floor” (in accordance with Organizers): 30% on base rate and excludingconstruction costs and stand elements; · location in the mostprestigious or central place: 10% on base rate. 2. Compulsory registration fee includes catalogue listing inofficial exhibition catalogue (max. 60 words in English and Ukrainian), 50complimentary tickets, 2 tickets for gala-dinner. 3. Insurance - compulsoryexhibition insurance and civil liability STAND HOLDER CATALOGUE ENTRY &COMPANY DESCRIPTION The advertisingdescription of the exhibitor in the official catalogue is the 60-word text, notcounting the requisite elements of the company in English and your company’sLOGO. This text information must be sent by e-mail to advert@primus.kiev.ua ordelivered to the office of PRIMUS Ukraine (Geroev Stalingrada avenue 6-b, Kyiv,Ukraine). The material should be composed as follows: - Company name; - Post address (+ theindex); - Tel.: (+the code); - Fax: (+ the code); - E-mail; - Internet; - The text information. CATALOGUE ADVERTISEMENT ENTRY Advertisement models should be provided to PRIMUS Ukraine’soffice (Geroev Stalingrada avenue 6-b, Kyiv, Ukraine) on CD-R, CD-RW or ZIP(100 МВ) disks in the TIFF-format, 300 dpi for PC. Dimensions of models areshown below (overall + 2.5 mm). 1 colour page/black-and-white page: 215 mm х275 mm; ½ of colour page/black-and-white page: 215 mm х 137,5 mm. Please note:placement of advertisements on the second and third pages of the cataloguecover increases the cost by 30%, and on the fourth page by 60%. If the cataloguehas two covers, this extra charge is also valid for pages of the second cover(on the first page of the second cover the mark-up is 60%). ORDERS FOR ADDITIONALTECHNICAL FACILITIES & SERVICES Your stand plan* *Equipped exhibition area The area is assembled according to individual stand plans andany additional technical facilities and services.The plan of your standand orders for extra equipment should be sent to the Organizers’ technicaldepartment above at least 1 month before the opening day of the exhibition.The “Octanorm” or othersimilar stand system, made of mild aluminum with white milk-colored laminatedpanels will be used to construct stands. Each wall panel is 250 cm in heightand about 100 cm wide (including top and bottom rods). The visible size of thewall panel is approximately 95 х 235 cm. The height of the frieze panel is 30sm.Wall and fascia panels,as well as other additional parts of stand constructions, should be returnedafter the exhibition in the original undamaged condition. All equipment shouldbe cleaned of oracle, ribbon, glue, tape, etc. *Unequipped exhibitionarea The stand drawingindicating all dimensions including height should be submitted to theOrganizers’ technical department for approval at least 2 months prior to thebeginning of assembly. Connection points for any ordered power supplies, watersupplies, telephone lines etc. should be clearly indicated on the drawings.The organizers do notsupply fascia panels and do not assemble fascia panels on the stands ofexhibitors who order unequipped space.The Exhibitor and / or a company-developer of your stand placesthe Exhibitor’s name and stand number on fascia panels made by him or on anyother part of the stand.Connection of any ordered power supply cables and connectionsand structures of independently developed stand is performed only with test andmeasurement statements of wiring insulation resistance completed in accordancewith the rules for supplying power Installations by the Organization dulylicensed for this purpose. *Outdoor exhibition space (Space Only) Please note that outdoorexhibition spaces are not equipped with any shed or shelter in case of badweather. That’s why we strongly recommend you to prepare and install your tentsbeforehand.In ordering outdoor exhibition space it is very important toconsider bringing necessary furniture, and advertising exhibition structuresand elements (stands for price lists and exhibits, panels with logos and yourcompany names, etc). *Additional facilities, office equipment and furniture Additional furniture,kitchen equipment, lighting etc. can be ordered by registration.Attention! The Organizersreserve the right not to except your order if it has been sent after thedeadline or the ordered equipment is not available.Exhibitors can bringtheir own furniture, office appliances and other necessary equipment. *Design and constructionof exclusive stands 6-"Be" GerojivStalingradu Ave 04210, Kyiv (Kiev), Ukraine Tel: +380 44 537 6999 Fax: +380 44 537 6996 Contact Name: Vladimir Kuznetzov Email: vk@theprimus.com Note: If the participantchooses to develop and construct the exclusive stand himself, or uses a 3rdparty contractor, the participant or contractor MUST receive officialaccreditation to get the right to perform works at the exhibition center. Moredetails are available in the participant’s manual. *Power supply for standsof all types Plug socket installation to equipped and unequipped spaces, aswell as to outdoor areas, is not included in the exhibition site costs.You can order the installation of plug sockets on equippedstands, as well as an electrical power supply with plug socket installation (orif necessary with installation of a switch board) and additional kWs onunequipped areas and outdoor spaces online. The standard plug socket is up to 1kW. If your total power consumption is more than 1 kW, you should indicate,order, and pay for additional kilowatts (kWs) in advance.If you need ahigh-powered electrical connection, you should order it and pay for it inadvance. If your power consumption exceeds 2 kW and more, it is required toorder the installation of several plug sockets. At a power consumption morethan 5 kW the system will offer you to install a switchboard and cable to thepower source.So ordering the power supply please indicate: • necessary quantity ofconnection points; • electricity parameters (220V or 380V); • total power consumption(kW). *Water supply anddrainage Services for water-supplyconnections, installation of a sink and a boiler at your stand can be providedsubject to the availability of technical resources. Each such order must becoordinated first with the Organizers. Package & boxes storage There are storage rooms in the exhibition center that you canorder for your packages and boxes for the exhibition period. Fire safety All Exhibitors shouldstrictly follow the fire safety rules. The presence of fire extinguishers atthe Exhibitor’s stand is compulsory if highly inflammable materials arepresent. Cleaning Each morning before theexposition opening, aisles between stands are cleaned. All refuse left inplastic bags, waste baskets or boxes near your stand on the previous day willbe also removed. You can order individual cleaning of your stand.Exhibition sites shouldbe left clean after the exhibition. Expenses for cleaning of abandoned refuseare the responsibility of Exhibitors. Temporary personnel If you order additional personnel in any way other than throughthe Organizers, make sure that all employees of your company working at thestand have their badges and passes. Please note that your own security will notbe allowed on the exhibition center premises at night. Payments Ordered services shouldbe paid promptly after ordering. Late orders. Orders placed during assembly Orders placed duringassembly are subject to a 100% surcharge and will be carried out only uponreceipt of: • payment of the invoice issued by the Organizers, • or the deposit. Please note that in thiscase the required equipment may be unavailable and some services may remainundelivered. REGISTRATION OF PARTICIPATION BOOKING STANDS BY SENDINGTHE SPACE APPLICATION CONTRACT PER FAX OR MAIL If you decide to registeryour participation, choose the space application contract below, fill it in onyour PC, print it and send it to the organizers by fax to confirm yourparticipation in the exhibition. Note: this way of your registering your participation does notsecure automatic selection of the stand in the exhibition hall and its prioritybooking. To fill in theapplication contract on your PC you need Acrobat Reader 7.0 Complete the blank formby neatly and plainly printing and filling in by hand, using capital letters soall text can be accurately identified and used for computer registration andentry in the preliminary list for the official exhibition catalogue.You can view informationabout the exhibition through the “Details” link at the top of this page. It issummarized briefly as an information letter that can be printed for your ownuse. PRIMUS: HORECA UKRAINE 2011 Application Contract [PDF] Please note that the application document does not save entered data. To save the data, you must print the document. PRIMUS: HORECA 2011 Information letter / Brochure [PDF] Please send the signed and stamped space application contractsto the organizers by any fax indicated in the application or by post. Pleasenote, RULES AND REGULATIONS [PDF] form part of thecontract, and you must read, understand, accept, sign and send them along withthe application contract. Additional Technical Facilities &Services Forms T1 and T2 [PDF] Furniture rent, electricappliances, telephones, water supply, stand constructions, inscriptions, rentof dishes, guarding & cleaning of stands, custom procedures, interpreters, hotel booking,direct mailing. Stand Plan Form T3 [PDF] Please draw on the planyour stand with its allocation of furniture and additional equipment andelectrical appliances to scale using symbols.To complete theapplication contract on your PC you need Acrobat Reader 7.0 FORMS SUBMISSIONDEADLINES: Building plans for equipped stands and unequipped spaces shouldbe presented to the organizers by 27.08.2011. Plans for equipment placement and electric supply connections inopen outdoor exhibition spaces should be presented to the organizers by 27.08.2011. Order forms for extraservices should be sent to the Organizers by 27.08.2011. After receiving yourapplication contract the organizers will contact you to send your invoice,participant’s manual (by post or e-mail), as well as bookkeeping documents. PARTICIPATION IN ABSENTIA You can also take part inthe exhibition in absentia. In this case you have to pay this service and leaveyour materials (brochures, advertising products, etc) at the organizers’ stand.To register in absentia you have to fill in the application contract withoutindicating the stand space. In the margin please make the note “Participationin Absentia” and send to the organizers by any fax indicated in the applicationcontract or per post. SPONSORING If you want to be asponsor of the exhibition please become acquainted with the sponsor packages –all conditions and prices are stated there in detail. GALA DINNER RECEPTION Following the goodtradition of previous exhibitions, the organizers invite two representatives ofyour company to join us at the gala dinner reception during which the awardsceremony of exhibitors will take place.The organizers will inform you of the date, time and place ofthe gala dinner reception later. Complementary tickets indicating the addressand exact time of the gala dinner reception will be given during the first dayof the exhibition. At the reception, the informal atmosphere will give you anopportunity to communicate with your business colleagues, as well as withrepresentatives of ministries, embassies, large financial institutions, andstock and investment associations.Since the number of tables at the gala dinner reception islimited, please order complementary tickets for the gala dinner receptionbeforehand. CUSTOMS-AND-SHIPPING SERVICES AND LOAD DELIVERY TO YOUR STAND SCHENKER Deutschland AGCompany is the exhibition’s official on-site freight forwarding and handlingcontractor. We advise exhibitors to inform their transport agents that SCHENKERDeutschland AG Company has the sole rights to on-site handling for thisexhibition regardless of the exhibitor’s transport agents. According to customslaws, exhibition freight coming to Ukraine should have preliminary declarations(“P\P”, “A\D”, “P\D”) for crossing the border, and a declaration of completionof all customs clearance procedures (IM-31, IM-40) documented upon arrival ofthe freight at Kiev.Please note that an individual invoice is drawn for goods usedduring the exhibition with the import regime indicated as: “For Final import.”For these goods an individual customs declaration is prepared.Goods not used during theexhibition but returnable upon closing of the exhibition shall be covered by aninvoice with the import regime indicated as: “Re-Export.” This is needed toprepare customs declarations in which goods will be specified as temporarilyimported.After the exhibition, all goods specified as temporarilyimported shall be re-exported or forwarded to the Ukrainian company accordingto any sales contracts. SK Expo Company is the exhibition‘s official forwarder forUkrainian companies and for foreign exhibitors transporting their freight ontheir own account. Please contact the official forwarder for all mattersrelated to forwarding services and customs clearance of your freights,on-loading/off-loading of cargoes on the exhibition site and current tariffs: SK Expo Company Pavilion # 111 NVC Ukraine, pr. Gluskova,1 Kiev, Ukraine, 03680 Tel.: + 380 (44) 526 – 94– 51, 526 – 94 – 50; Fax: + 380 (44) 526 – 94 – 68 e-mail: sk-expo@w-mail.com.ua Contact person – Mr.Yuriy Korzhenko The official forwarderfor foreign exhibitors is SCHENKER Deutschland AG Company: Schenker Deutschland AGMessen & Spezialverkehre, Großenbaumer Weg 8, 40472Düsseldorf Tel.: + 49 0211 / 650459-22; Fax: + 49 0211 / 454 2410 е-mail: rainer.erkelenz@dbschenker.com Internet: http://www.schenkerfairs.com Contact person: Mr.Rainer Erkelenz ATTENTION! For freight forwarding direct to Kiev you should indicate in theaccompanying forms in the column “RECIEPIENT’S ADDRESS”: • address of the OFFICIALFORWARDER, • or the address of your PARTNER / REPRESENTATIVE in Ukraine. “PRIMUS UKRAINE” HAS NOACCREDITATION AT CUSTOMS AND CANNOT BE A RECIPIENT OF ANY EXHIBITION CARGOES ORFREIGHTS. Important! In order to avoid problems or delays in delivery, all shipmentshave to be confirmed with the SCHENKER Deutschland AG representative office inyour country or directly with the SCHENKER Deutschland AG Head office as earlyas possible. If, at the end of the exhibition, items are not accounted foreither by return transport or appropriate import customs clearance, theexhibitor is responsible for any duties, VAT and luxury taxes that may beimposed by customs authorities. VISA ARRANGEMENTS We would like to informyou that our partners for all matters related to travel, hotel and visaarrangements are more than happy to help you. Tourist Company “DVACHEMODANA” 01033 Kiev, Tarasovskaya St. 38 Tel: (044) 289 3878;Fax: (044) 289 5878 Contact Name: Svetlana Kashuba Email:info@2chemodana.com.ua Note: to visit exhibitions conducted in Ukraine an entrance visais not necessary for citizens of the United States of America, Canada, Japan,EU-states, Switzerland, Lichtenstein, Andorra, Vatican, Iceland, Monaco,Norway, and the republics of San Marino if their duration of stay does notexceed 90 days. If you need additional information about visa arrangements inUkraine you can visit the official web-site of the Ministry of Foreign Affairs of Ukraine. HOTELS IN KIEV For information regardinghotels in Kiev, please follow Information for Visitors. BOOKING OF PARKINGPLACES: Parking is available inspecially assigned and guarded spaces for a price of 20 Euro per day. Pleasecontact the organizers at info@theprimus.com to order your parking places. Note: the number ofparking places is limited. |
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